Department of Student Affairs and Certifications
Student Affairs Department was at the same level of the Directorate General (Directorate of Public Registration) over the decades since the establishment of the Ministry of Higher Education and Scientific Research. The above Directorate of Student Affairs and the Department of ratifications are converted in August 1988. But the adequate staffing in the section is at the level of the Directorate general and due to the large number of colleges of (24) morning Studies and (10) colleges for evening studies and that the average number of students (60,000) Sixty thousand students of our colleges.
Units and sections:
The number of sections is (four) distributed in morning Studies sections / sections of Evening Studies / sections of Studies, Planning and Follow-up / Section of ratifications . The number of units are (nine) distributed in secretaries unit / unit of Statistics /computing unit electronic, and Internet / unit of foreign students / database unit / unit of checking documents / printer unit and Xeroxing and unit of Archives.
Director of the Section: (Prof. Khadir Abdul Hussein Al Hussein (PhD) is responsible for the management of this section since the beginning of August 2007.
Duties of the section: The primary duties are as follows:
To prepare a plan for admission to the University in light of what has been approved by boards of colleges and the morning and evening studies.
To make the Audit for admission of students safe according to the current instructions.
To check students’ files of candidates for admission to evening studies in the colleges and to issue orders of acceptance after obtaining approvals.
To accept a plan for the candidates according to the distinguished students’ channel in accordance to the needs of the university disciplines to study the Bachelor and Diploma for its members.
To regulate the transfer from one college into another in accordance to the set procedures.
To Check the accepted nomination in the direct channel of acceptance to colleges like ( Physical Co-Education, Physical Education for Women, Fine Arts, and languages), and issuing orders of acceptance after obtaining approvals.
To Order the central admission of students in the central colleges.
To ratify certificates of the graduates getting the bachelor degree.
To ratify the certificates of the university graduates / postgraduates.
To issue Validity of the issuance of documents and university graduates.
To ratify of the resume of the university instructors’ service.
To prepare data for outstanding graduate students and to provide those concerned.
To follow the Procedures of transferring students, according to the instructions in force and operates for the period 1 / 7 / As of 31 / 8 for each academic year.
Hosting measures according to the instructions of the window.
Audit procedures in accordance with paragraphs of college boards and forwarded to Student Affairs for approval.
Study the cases of students referred from the presidency of the university and provide opinion and recommendations regarding them.
Follow-up application instructions Alamthanih, decisions and guidance about them.
Establish procedures for follow-up seminars to colleges on the books referred to it and Ajerouathm.
Activities of the section:
Department of Student Affairs and Certifications is one of the main sections of university particularly in daily activities and through field follow-up by the director of the department staff and administrative staff as the actual structure of the department and between these activities for eight months (2/1- 31/07/2011) where he finished more than (47 102) Closed paragraph of section broken down by the people and units, as shown in the planning chart attached hereto. At the forefront of these activities: –
Preliminary studies serve students
Safety Audit for admission to students according to the instructions of the window.
Orders for admission to the university faculties of the university studies of the morning and evening
Check accepted the nomination in the direct channel for college acceptance, acceptance of direct (physical education, physical education for girls, Islamic Sciences, Fine Arts) and the issuance of orders accepted after obtaining approvals fundamentalism.
Procedures for transfer students, according to the instructions received from the window and by the Ministry.
Make recommendations to the relevant authorities on the records received from the university and colleges.
Study the cases of students referred from the presidency of the University and provide advice and recommendations regarding them.
Orders out to students graduating from the colleges of the university after obtaining approvals.
Check student files of candidates for admission to colleges and orders accepted after obtaining approvals.
Check student files of candidates for admission to evening studies in the colleges of the university and orders accepted after obtaining approvals.
Serving the graduates:
Ratification of the documents and university graduates / BSc and BA.
Ratification of documents and university graduates / postgraduates.
Ratification of Scientific Promotion of university professors.
Ratification of resume of service for teachers.
* validation and issuance of documents of university graduates working in ministries and departments linked to a ministry of others and cultural circles in Iraqi embassies outside Iraq and global educational institutions.
Interviews of students or their parents by the director of department to resolve the problems and constraints, or to answer inquiries in the field of Student Affairs.
The formation of committees for the field visits to the faculties of the university for joint cooperation between the university and the people of registration in college committees, as it made more than (15) visit to the above.
Seminars in coordination with the faculties of our university for the purpose of follow-up work done and put the problems of college and find appropriate solutions in coordination with the university and the ministry.
Seminars and the establishment of regular monthly meetings with the employees of the department to discuss the progress of work and ways to improve it.
The formation of committees on the internal control performance based monthly visits to the people and units section.
Division of labor and responsibilities of staff in the department.
Responsibility to unite the three first names of students graduating from the colleges of our university and the morning and evening studies and presented to the Ministry of Higher Education and Scientific Research / device supervision and evaluation of scientific and other bodies for the purposes of recognition.
Prepare a plan for admission to a university in the light of the determinations of college councils and studies the morning and evening.
Prepare a plan for the acceptance of candidates distinguished within the channel, according to the terms of reference required the university to study undergraduate and diploma to its members.
Preparation of data for outstanding graduate students.
Preparation of statistics for students admitted in the acceptance of all the channels -the morning and evening studies.
Preparation of statistics for students who are in our university faculties and studies the morning and evening and foreign students.
Preparation of the data for outstanding graduate students and to provide the authorities concerned.
The work system for incoming and outgoing units and people of the section for the purpose of archiving and accessing stored information.
Sending and receiving e- mails of the departments for the purpose of fast delivery of books inside and outside Iraq.