Department of Financial Affairs
Department of Financial Affairs follows up the financial needs of the university and works to complete the work through the activity of each section of the Department of Finance and according to its specialization .The financial sections are considered one integrated unit within the Finance Affairs Department as follows:
Financial Planning Section : – The section prepares the annual budget and discusses it with the Ministry of Finance and determines the needs and requirements of colleges ,institutes and centers of the University through providing the financial requirements of goods and services, fixed assets, maintenance and funding of salaries and follow them up monthly with the Ministry of Finance and follow-up transfers between budget appropriations allocations and follow-up the letters from the ministry, instructions, and circulated them to the University and follow-up letters and inquiries from colleges, institutes and departments of the University and answer them .
Unified Reports Section: – The section collects and consolidates the balance of audit issued by the colleges and institutes with a consolidated balance of the colleges ,institutes and centres of the university which are (33) and prepare the expenditure tables at the university level regarding the exploitation and implementation of exchange within the financial allocations under the federal budget and determine the percentage of exceeding spending within the approved allocations in the budget and preparing incomes tables at the university level and in conformity with the consolidated bank statement.
Accounts Section – The section of Accounts is within the formations that are funded, as in colleges and institutions of the University , it is implementing budget that is related to supplies and service commodity and maintenance of assets after obtaining fundamental approvals through the payment of salaries, allowances and facilitate all the transactions of the Centre of the University.
The accounts of the investment plan: – The section is the implementation of expenditures for capital projects within the investment budget of projects under contract with the university and the exchange of approved allowances by checking and calculating the provided work by the Engineering Section and follow-up the absolute funding by the Ministry of Planning and preparing the grouped tables monthly including expenses, which depend upon the funding mechanism from the Ministry of Finance and preparing balances monthly and following -up the transfers between projects within the annual investment budget plan.
Section of Higher Education Fund: – According to the provisions of Articles (10) and (47) of the Act of the Ministry of Higher Education and Scientific Research (40) of 1988 and the Help Fund numbered (none) of 2004 the Fund is working in the university to meet the bottlenecks within the operating budget and the distribution of annual incentives, and receive the revenues of all kinds, grants, donations and preparing the monthly balances and answering the colleges of the inquiries related to the activities fund of Higher Education.
Provisions Section : it meets the needs of the departments of the university of the purchased materials by the central committees of the fixed assets and equipment, stationery and consumer goods, sports and spare parts of cars and receipt of gifts and donations of the Ministry and distributed them to the colleges, centers and institutes, as directed by the President of the University and the inventory of assets of departments of the university and set up write-off committees to write off consumed materials after obtaining fundamental approvals and follow-up stores and organize them with putting all the materials in and out in the records of the section of provisions.
Department of Administrative Affairs
It is vital for the presidency of the university which came into being with its establishment. It emerged out of the amount of work being done and the number of employees on the permanent staffing is 14,863 and nearly 1,069 employee who works in contracts and wages per day. . It is worth mentioning that in the beginning of its establishment, there was the so-called Department of Financial and Administrative Affairs and continued to work until the beginning of the eighties of the last century to separate the two sections from each other and to join Legal Affairs with the Department of Administrative Affairs. And the appearance of the so-called legal and administrative affairs (the fact that nothing is above the law) and this work continued until 2004 as the legal affairs was separated from administrative and continued until the present day and wages per day.
The organizational structure of the Department of Administrative Affairs is as follows:
Administrators’ unit which deals with those who do not have degrees and do the placement, transfer services and overtures about the appointment and daily wages and orders of resignation and disengagement and orders of risk allowances and the allowances of position and the orders of reference, committees and installation contracts.
Unit of files: Its job is to save the orders and priorities in files and checking the issuance of documentation of staff and faculty and the support received binders and ordering support for staff and faculty with the feed service and the opening of such files new staff and faculty and to send such files for the redeployed outside the Office of the University.
Unit of vacations and retirement: – This unit issues orders of sick leave, and calculating the days of the holiday issue of the staff ,orders to leave normally, leave without payment and the transfer of staff to the health center ,maternity leaves and orders of bonus compensation and orders disengagement , the issuance of the health of the medical reports ,the issuance of age ,exchange orders compensatory reward of the martyrs and orders to add the military services to the civil ones.
Personnel Division includes the following units: Division of possession – It is one of the units which deals with the amendment of the salaries of staff, their titles, work allowances annually, and additions of years of services for instructors and approval of the cadres of the University of Baghdad.
Division of the teaching staff: – This division deals with university lecturers only. It also deals with the ordering of retirement and the appointment and transfer of services of the staff members. This division also deals with the validity of the candidate to teach and offers them scientific titles and books of thanks and appreciation, exemption, and orders a full-time and deployment within the country.
Division of Identities: – This Division is the organization of the identities of faculty and staff for university president and its divisions. It deals with providing badges for university guards, the organization of the identities of graduate students to the central information in Jadiriyah and the Central Library in Bab Al Muadam as well as designing slogans to the departments of the university and checking the identities periodically and investigating the loss of identity cards.
The units that are directly related to the Director of the Department:
Secretariat Unit: in this unit the mail, interviews as well as the meeting are organized.
follow-up Unit: mails are received from the University’s central mail of the president, assistants and the rest of the units . Then they will be sorted out, registered and distributed among the departments, colleges, institutes and university centers.
Editorial Unit – a unit used to follow up the responses of the colleges, institutes, centers and departments of the university through special computer programs showing daily the late answers and automatically ensuring their immediate responses.
Director of the section: is the one who chairs the section.